Effective communication is a crucial part of this position. You create and hand off production documents to fabrication staff, purchase materials, and communicate production sequence.
Meet daily and weekly with department Managers to strategize around immediate and near-term scheduling.
Support production staff throughout construction. Solve issues as they arise through supportive communication.
Answer office phone, take messages and answer questions as needed
Return all calls and emails within 24 hours.
Track every open task until it is completed or handed off.
Your core role is to shepherd approved jobs through to production through Layout, Purchasing, and Production Documents. Your performance will be evidenced by how efficiently you process your workload and how well your jobs run through production.
Intake new projects.
Receive approved shop drawings, along with necessary design and fixture specifications. Check drawings for accuracy, and adjust them if needed.
Prioritize your tasks for a timely layout completion and hand-off.
Layout preparation and pre-purchasing
Print small elevations of the project, with item numbers.
Purchase long-lead time items and first-process items, to ensure that early machining production can begin quickly.
Purchase hardware from design details and notes. Itemize hardware by cabinet numbers on your purchase orders.
Establish delivery dates for long-lead time items.
Introduce the project to the Receiving department, CNC/Edge department and Milling department. Summarize the scope of the project, and give approximate timing for full hand-off.
Layout and Purchasing
Input approved design in to appropriate software, typically in Cabinet Vision, sometimes straight to CAM or through layer-defined AutoCad geometry.
Identify layout and assembly obstacles, and solve them with Production Manager, owner, or fabricators.
Make notes on drawings to guide unique or fussy details.
Order all remaining materials and subassemblies.
Release CNC/Edge information as you complete it, to get machining underway.
Create Handoff folders for each department per templates, modified on occasion to match unique details.
Publish current Production Drawings and any additional drawings.
Hand off the project to production staff.
Keep track of open Purchase Orders. Identify overdue orders and find out when they will arrive. Tell appropriate staff when delivery dates change.
Work with receiving staff to ensure that all items are free of defects, and delivered as specified.
Check in with shop staff regularly. Solicit feedback.
Harmonize your efforts with shop staff, so that you build on one another’s expertise.
Treat questions as feedback—if you are getting lots of questions about a certain thing, consider modifying how you explain that thing.
When appropriate, go to the shop floor and build samples or examples. Always build alongside the fabricator, so that s/he can learn what is needed, and then take over.
Read and Interpret shop drawings and architectural drawings.
Take instruction well and desire to learn new computer programs and building methods.
Arrive to work, meetings, appointments, and other work-related functions on time, and prepared for the task at hand.
Interact with others in a professional, constructive manner.
Support your teammates, and add value to your team.
Prioritize your tasks efficiently within a high-pressure environment.
Always practice excellent time management.
Use Autocad to review and edit others’ shop drawings, and prepare them for layout.
Publish revised or annotated shop drawings from Autocad, at presentation quality.
Publish shop drawings for vendors. Isolate details and subassemblies to guide metal, glass, stone, upholstery, and other trades’ production.
Within 3 months of hire: work proficiently in Cabinet Vision current release.
Customize parts and assemblies.
Optimize and list parts, use S2M to move information to automated machinery.
Publish specific, well-laid out drawings and reports from Cabinet Vision for hand-offs.
Some competency with CAM software is preferred.
Use Outlook to manage Email, Contacts and your schedule.
Use FileMaker Pro to produce purchase orders and other very basic operations (no previous FileMaker experience required).
3 years minimum experience in a cabinet shop or millwork shop, working hands on.
Some experience in production or project management within the cabinet making, manufacturing, or construction fields.
Valid California Driver’s License
Most of your time will be spent in an office within a cabinet shop.
Work inside the cabinet shop for meetings, to review production, and to occasionally work hands-on. The shop has loud noise most of the time.
Lift more than 50 pounds occasionally.
Sit for extended periods of time, and stand for extended periods of time.
Visit job sites or vendors occasionally, using your vehicle. We reimburse mileage for on-the-clock driving.
Work 40 hours per week with some overtime. 7:00-3:30, Monday through Friday.
Hourly wage to be determined, based on qualifications and experience
401(k), 4% match
1 week Paid Time Off in first year, then add one day per year up to 2 week cap. PTO accrual based on 2000 hour work year
Paid holidays (approximately 10 per year—we take extra time off between Christmas and New Year)
100% of Kaiser $40/$2000 HMO plan covered for you. 50% of plan covered for your dependents. After 90 days
Mileage reimbursement for on-the-clock driving