Now Hiring a Project Coordinator

Eby Construction, Inc. is an established and growing full service woodworking company providing superior quality millwork, cabinetry, and furniture. 

About us

Our mission is to create a coordinated plan for the design and construction of each project, to deliver and install our work as we promise, and to do so as a team.

Our vision is to spend our careers collaborating with passionate builders and designers to create the best processes in order to execute the most engaging work we can find.

About the Job

The Project Coordinator for Eby Construction is responsible for the organization and flow of information including, but not limited to, resource planning, material samples, meeting notes and instructions, customer and vendor details, general administrative tasks, the effective utilization of software and other online tools.

The Project Coordinator will report directly to the CEO. This position is non-exempt and wages are commensurate based on experience.

The primary location will be Eby Construction offices in Oakland, California, with travel throughout the bay area to visit jobs and vendors.

Key Responsibilities

  • Maintain resource scheduling data for staff and vendors

  • Use data to track and report on job costs and job schedules compared to budgets and commitments

  • Create purchase orders for larger vendor transactions. Ensure that PO values reflect contract budgets, or help CEO prepare change orders to resolve budgets with costs

  • Enter vendor bills and charges into accounting software, coded to each job

  • Meet often with CEO to review project details, schedules and actors. Take detailed notes and convert notes to scheduled tasks for assignees

  • Communicate often with staff, vendors, clients and designers to ensure that scheduled progress and milestones are on track

  • Alert CEO to any scheduling issues with a structured outline of the issue and a few solutions ready

  • Maintain digital project files, physical samples and main office job boards

  • Keep information organized, current and accessible

  • Regularly travel to project sites for meetings

  • Assist CEO with estimating by preparing job information for vendors in Requests for Pricing

  • Effectively plan resources according to the availability of staff, materials, subcontractors, vendors and customers

About you

We are looking for someone who is excited and driven by details and organization and loves to create systems. Patience is your natural go to while new systems are tested and tuned. You are consistent, concise and kind in how you solicit crucial information from your team. You avoid settling for "good enough." You thrive working with a team to meet the demands of each day, no matter what curve ball is thrown.

Key Characteristics

  • You are an extremely fast learner and can process large amounts of information. You love to learn new skills and aren’t afraid of variety

  • You are very organized and perform multiple tasks each day without sacrificing quality or letting things slip through the cracks (all with a can-do attitude)

  • You are an exceptional communicator who can clearly explain your ideas, either to the internal team or to a client. You know when to loop people in, and you enjoy working as part of a team

  • You are diligent and work until the task is complete

  • You are adaptable and when things veer from the planned agenda you can quickly redirect and pick up the pace

  • You are socially adept and can manage a variety of personalities with ease, grace and a high level of hospitality

  • Details matter to you and you can easily relate to how much they matter to your team, to vendors and especially to customers


  • 2-3 years coordinating projects for a manufacturing company or related industry

  • 2-3 years implementing and utilizing project management software

  • Ability to measure lengths, calculate area, and tally numbers

  • Valid California driver’s license

  • Able to use the following tools

    • Microsoft Office Suite

    • Google Applications

    • Project management software or applications such as Asana or the like

Preferred Experience

  • Knowledge of critical path development when coordinating projects

  • Direct experience designing and building things whether professionally or personally


  • Competitive hourly wage

  • Medical Insurance

    • 100% of premium for employee

    • 50% of premium for household

  • Dental Insurance

    • 50% of premium for employee and household

Paid Time Off

  • Accrues at 1 hour per 30 hours worked

  • Caps at 48 hours accrued

Paid Holidays

  • New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day, All weekdays between Christmas Day and New Year’s Day

  • We support and administer tax deductible FSA childcare withholding


Please send your resume and an introduction letter to