PROJECT COORDINATOR

 

Communication

Effective communication is a crucial part of the Project Coordinator’s position. You provide the Project Designer with technical information, documentation and general support. You assist the owner with estimating. You coordinate project information among coworkers, vendors, clients, designers and architects.

Meet daily and weekly with owner, Detailer, Production Manager and Project Designers to strategize for immediate and near-term production goals.

 

Deliverables

Your core role is to assist the Project Manager, owner in bidding work and developing new work in to an approved package for hand-off to the Detailer.

Your trajectory is to become a Project Manager, and your learning curve should reflect that.

Your performance will be evidenced by how you increase the owner’s capacity to bid and to manage projects, and how well you advance toward becoming a Project Manager.

Bidding support

Download drawings and specifications for pricing, and print drawings.

Organize questions in to Requests for Information.

Build a narrative description of the scope of work with owner. Send narrative in a Request for Pricing to finisher, installer and any other relevant vendors.

Assemble pricing and bid documents for owner to complete bid.

Design support

Download and organize geometry and specifications for appliances, fixtures, moldings and other finishes.

Set up drawing space, title block and other details for design process.

Hand off design to project designer.

Track design changes with owner. Communicate changes to client with Change Orders, and to vendors as needed.

Layout and purchasing hand-off

Create a kit of approved finishes for hand-off.

Define hardware, buyout specifications and other purchasing specification for purchasing.

Review design with owner and Detailer/Production Manager.

Vendor support

Communicate approved finish specifications to vendors.

 

Qualifications/Requirements

Take instruction well, and desire to learn new methods.

Arrive to work, meetings, appointments, and other work-related functions on time, and prepared for the task at hand.

Interact with others in a professional, constructive manner.

Support your teammates, and add value to your team.

Prioritize your tasks efficiently within a high-pressure environment.

Always practice excellent time management.

Use Autocad to prepare (and ultimately create) shop drawings.

Edit and annotate PDF files for distribution to vendors and to aid in Requests for Information.

Use Outlook to manage Email, Contacts and your schedule.

Use FileMaker Pro to manage project pricing, requests and submittals (no previous Filemaker experience necessary).

Use Microsoft Word and Excel extensively.

Valid California Driver’s License.

 

Conditions

Most of your time will be spent in the office and on job sites. You will spend some time in the shop.

Lift more than 50 pounds occasionally.

Sit for extended periods of time, and stand for extended periods of time.

Visit job sites or vendors, using your vehicle. We reimburse mileage for on-the-clock driving.

Work 40 hours per week with some overtime. 7:00-3:30, Monday through Friday. Regularly work later due to afternoon meetings with clients and designers.

 

Compensation

Hourly wage to be determined, based on qualifications and experience

401(k), 4% match

1 week Paid Time Off in first year, then add one day per year up to 2 week cap. PTO accrual based on 2000 hour work year

Paid holidays (approximately 10 per year—we take extra time off between Christmas and New Year)

100% of Kaiser $40/$2000 HMO plan covered for you. 50% of plan covered for your dependents. After 90 days

Mileage reimbursement for on-the-clock driving